Operations coordinator

How it works

Define the machine. If everything still dies without the founder, you hired a helper, not an owner. Hours can be PH dayside for vendor work in Asia and still serve a U.S. morning brief. For a U.S. company hiring one Filipino teammate, write this into the brief, the employment contract, and the peso payroll file before the start date. Slack habits do not override the Labor Code, BIR, or NPC. If the local employer of record holds the paper, they run the statutory step; you still owe a clean operating definition so the seat does not fail in week three. Put a number on the example when you budget loaded cost, because a nameless allowance always returns as a December surprise or a missed SLA.

Example: coordinator runs Friday vendor score, Monday brief, three overdue items named. Founder does not hunt screenshots.

How it differs

EA is principal-facing. Inbox owner is mail. Research seat produces memos, not vendor cadence.

Common errors

Giving them every leftover task until the brief is soup.

In practice

Treat Operations coordinator as a week-one operating object. Restate the week-four outcome in one sentence. If you cannot, the role is still a pile of leftover tasks. Write an owner - founder, local employer, or worker - and a date you will look at it again: first cutoff, first holiday, or first miss. If nobody can show a contract clause, a payslip line, a calendar block, or a checklist box, you do not have operations coordinator yet. You have a conversation. Convert the conversation before the person starts, while changing the deal still costs a paragraph rather than a resignation. Re-read the worked example above against the actual hire in front of you. If the numbers in that example cannot be swapped for this seat’s pesos, hours, and start date, the brief is still unfinished.